Administrative Assistant TL2024630

The Administrative Assistant candidate must be able to travel weekly between Fairfax and Chantilly offices to support language testing of candidates through their respective systems. Must keep teams aware of activities with scheduling tests for language students. Candidate might work with other government agencies to schedule tests when the team testing schedule is full. Valid driver’s license is needed. Officer does not schedule travel or process travel requests. Monthly travel to Chantilly (-15 miles) in support of hiring event responsibilities as it relates to language testing for new hires and onboarding. There are currently two AA positions within the office. Each position will be required to cross-train and provide back up to the other AA duties. All AA positions will be required to perform some or all of the duties listed. Candidate must be able to work in a fast-paced environment, juggling multiple tasks and responsibilities at the same time, while also responding to immediate customer inquiries. Candidate must be a “people person” and possess verbal and written communication skills, including proper grammar and sentence structure sufficient to compose and deliver responses to customers’ routine questions in a clear and concise manner. Must have pleasant demeanor in order to speak to customers on the phone. Candidate must demonstrate assertiveness in managing the work/process flow and possess a high degree of organizaiton and prioritization skills to manage competing demands. Candidate must be available during core hours 8:00 – 3:00. There may be occasional additional hours beyond 1860, but these instances are rare (once or twice a year, if at all). Ability to become familiar with sponsor regulations and policies. Duties do not require extensive lifting/moving or the candidate to remain on their feet.
The AA should arrive proficient in Microsoft Office (Word, Excel, PowerPoint), and have familiarity with Outlook. Working knowledge of internal access software and training software is desired, but not required. Candidate must be proficient in Microsoft Outlook to compose and send emails, Word to create documents and Excel in order to create basic spreadsheets.

Job Category: Executive Assistant / Clerk
Job Type: Full Time
Job Location: Reston

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